Mandatory documents that must be attached to a dissertation in SIS

Submitted by PGS student before the defence - mandatory documents - at least one week before the defence:

• a dissertation (so-called solution of the work) - as one file in pdf format

• attachments to the dissertation if you have any - in pdf format, in case of more separate attachments in zip format

• an abstract in Czech (even if the work itself is written in english)

• an abstract in English

• an outline/ an auto-report - in pdf format

Submitted by PGS student after the defence:

• errata - corrections of the work made after the defence of the dissertation - the whole work is to be submitted as the errata (not only the corrected parts) - in pdf format as one file

Submitted by supervisors, external examiners or PGS study officer:

• reviewers’ reports on the thesis - submitted by the tutors, the external examiners or possibly by proxy via the PGS study officer - scanned to pdf - at least 3 days before the defence

• records of the defence - submitted by the PGS study officer - scanned to pdf

• final result of the defence - submitted by the PGS study officer

Submission of a request for non-publication of parts of the work or of the work as a whole

Can be filed before or after the defence.

• request for non-publication of attachments - submitted by the student, the supervisor, or the authorized person - by submitting an application in the SIS - the approval shall be upon the Dean of the faculty

• request for non-publication of the work as a whole - submitted by the supervisor or eventually an authorized person - by submitting an application in the SIS - is handed over to the Dean, the applications are forwarded to the rectorate collectively at regular intervals and handed in for approval to the the Rector of CU

Before the oral defense

1. Make sure to double check that your topic is correctly filled out in the SIS system and that all details are accurate as well (e.g. document title, English version of the title, name(s) of the tutor(s) and their place of work, names of the external reviewers, their place of work, field of study and language of the document). The title in the SIS system must be exactly the same as it is in the printed out (and electronic) versions of the submitted work. The topic of the work is directly printed out from the SIS system onto the amendments to your diploma. Now it is possible, even under your student login, to edit out typos or any inaccuracies within the work title.

2. Save the exact electronic version (and mandatory documents) into the SIS system. After you log into SIS, you can access a pdf converting tool within the ‘výběr práce/document selection’ app. After the final saving and check of the documents, click on the submit button. Your work is now officially submitted and the date of submission is sealed into SIS. The plagiarism check is completed automatically right away. The work is no longer accessible to the student.

3. If you save and submit a wrong electronic version of your work or a wrong document altogether and you would like to exchange it for the correct one before the oral defense, contact Ms Vlčková (or Mr Tomáš Pajl). The incorrect version can be deleted, once the approval is issued. You can then insert a new version of your dissertation and validate it by clicking on the submit button again.

4. Postgraduate students can request a “non-public“ access to their work or additional documents. See above for more instructions.

5. Saved and submitted dissertations can be seen in SIS only by associated tutors, PGS Study Officer, faculty coordinator and finally by the student responsible for the thesis. No one else can access the work. After a successful completion of the oral defence and an official finalization of your work, all data is transferred to the Charles University repository after 21 days. Once in the repository the full-length text of your work including all attachments is publicly accessible.

Course of the dissertation defence

• The defence will usually be opened by the chairman of the board, who will welcome all present and acquaint them with the course of the meeting. He/she introduces the individual members of the commission and gives the floor to the supervisor.

• The supervisor introduces the student.

• The doctoral student will present the main thesis of his dissertation (15, max. 20 minutes).

• Opponents will present the opinions (in the absence of the opponent, the opinion will be read by the chairman or another appointed member of the defence board).

• The doctoral student takes a stand on the opinions of opponents, answers their questions.

• The chairman will open a public debate in which everyone present can take part.

• The student answers all questions from participants in the plenary and from the board (the discussion is closed by the chairman of the board).

• After closing the public debate, the chairperson will exclude all guests, including the doctoral student, from the meeting and open a closed session of the board, which may be attended by members of the dissertation defence board, opponents and the supervisor (if members of the examination board).

• The board will evaluate the course of the defence and decide on the outcome by secret vote.

• Subsequently, the chairman of the board will announce the result of the voting publicly to the student.

• The chairman thanks everyone present and closes the meeting.